Student Code of conduct

TRAX Medical

Student Placement & Volunteer Code of Conduct Manual

Welcome to TRAX Medical. We appreciate your willingness to volunteer and learn within a motorsport medical environment. This placement is an opportunity to gain valuable experience while working alongside qualified and experienced medical personnel.

As a TRAX Medical student or volunteer, you are representing both TRAX Medical and the hosting sporting club. Professionalism, safety, and respectful behaviour are expected at all times.

Placement Expectations...

Arrival & Attendance

• Students are expected to arrive on time for every placement.
• If you are running late or unable to attend, you must notify the medic in charge as soon as possible.
• Students should arrive prepared and ready to participate in the day’s activities.

Track Address

• The track address and event details will be provided to students prior to each placement.

Uniform & Presentation

• A TRAX Medical vest will be provided to you for the duration of your placement.
• The vest must be worn at all required times unless instructed otherwise.

Professional Presentation

• Students are expected to present themselves professionally at all times:
• Hair must be tied back where appropriate.
• APC Student shirt and Closed-in boots must be worn.
• Clothing should be neat, tidy, and appropriate for a professional medical environment.
• Good personal hygiene is expected.

Professional Behaviour

Conduct Around the Public

• Students must behave professionally at all times while onsite.
• This includes:
• Speaking respectfully to staff, officials, drivers, families, and spectators.
• Listening carefully to instructions from the medic in charge.
• Maintaining a calm and professional attitude.
• Students must not:
• Speak negatively about patients, staff, officials, clubs, or TRAX Medical.
• Make inappropriate comments within hearing distance of spectators, officials, or competitors.
• Use offensive, aggressive, or unprofessional language.
• Remember that motorsport events are public environments, and your behaviour reflects directly on both TRAX Medical and the karting club.

Placement Is a Professional Environment

• Students are expected to treat their placement as they would paid professional employment.

Visitors

• Partners, friends, or children are not permitted to attend placement with students unless prior approval has been given by management.
• The focus of placement is learning, professionalism, and maintaining a safe working environment.

Alcohol & Drug Policy

• Students must not:
• Attend placement under the influence of alcohol or drugs.
• Consume alcohol or illegal substances during placement hours.
• Any student suspected of being under the influence may be asked to leave immediately.

Student Roles & Responsibilities

Observation Role

• Students are attending placement primarily to:
• Observe
• Listen
• Learn
• Assist only when directed by qualified staff
• Students must follow all instructions given by the medic in charge.

Track Access

• Students are NOT permitted track access unless:
• They have received prior training, AND
• Permission has been granted by the medic in charge on the day.
• Track environments are high-risk areas and safety procedures must always be followed.

APC & Placement Paperwork

• Students are responsible for:
• Reading and understanding their own course or APC requirements.
• Bringing all required paperwork to placement.
• Pre-completing documentation where possible.
• After a procedure or learning activity has been completed:
• It is the student’s responsibility to present their paperwork to the supervising medic for sign-off.
• Staff cannot sign paperwork they did not directly supervise.

Equipment & Medical Supplies

• All medical equipment and supplies remain the property of TRAX Medical.
• Students must:
• Respect all equipment and supplies.
• Use equipment only when instructed.
• Report damaged equipment immediately.
• Students must not:
• Remove supplies from kits or vehicles without permission.
• Misuse, damage, steal, or intentionally waste medical supplies.
• Any theft or intentional damage may result in immediate removal from placement.

Safety & Confidentiality

• Students may witness medical incidents and sensitive information during placement.
• Students must:
• Respect patient privacy and confidentiality.
• Never post patient information, photos, videos, or incident details on social media.
• Follow all safety directions provided by TRAX Medical staff.

Our Goal

• TRAX Medical is committed to creating a supportive, respectful, and educational environment for students and volunteers.
• We encourage students to:
• Ask questions respectfully
• Be eager to learn
• Show initiative appropriately
• Maintain professionalism at all times
• We value students who represent themselves, TRAX Medical, and the karting community with pride and professionalism.

Thank you for being part of the TRAX Medical team.